Certified Emails: WordPress, Salesforce, Odoo, Prestashop, Holded

Send Certified Emails: The Key to Legal Validity for Your Communications

In today's digital world, electronic communication is fundamental to any business. However, not all communication carries the same legal weight. When you need to ensure that an email has been sent, received, and read by its recipient, and that this evidence is legally valid, you need certified emails. This is particularly crucial in areas such as contracts, important notifications, invoices, or any document requiring irrefutable proof.

Fortunately, integrating this functionality into your existing workflows is simpler than it appears. Popular platforms like WordPress, Salesforce, Odoo, PrestaShop, and Holded offer solutions for sending certified emails, and the key to seamless and powerful integration lies in tools like LegallyMail.

Why Do You Need Certified Emails?

Certified emails go beyond simply sending a message. They provide an immutable and legally recognized record that demonstrates:

• Email Dispatch: The exact date and time the message left your server.
• Email Receipt: Confirmation that the email has arrived in the recipient's inbox.
• Email Opening: In many cases, confirmation that the recipient has opened the message.
• Email Content: The exact message sent, including attachments, with timestamps and digital signatures.

This evidence is invaluable for resolving disputes, complying with regulations (such as GDPR), and maintaining an auditable record of your critical communications.

Integrating Certified Emails with Popular Platforms

The good news is that you don't need to be a development expert to implement certified email sending. Tools like LegallyMail offer plugins and extensions designed for native integration with the platforms you already use.

1. Certified Emails from WordPress

WordPress is the most widely used content management platform globally. If your website or business is based on WordPress, you can enhance it with the capability to send certified emails. This is ideal for:

• Sending order notifications or registration confirmations with legal validity.
• Sharing important documents or contracts with clients.
• Complying with notification requirements in legal or administrative processes.

With the LegallyMail plugin for WordPress, you can generate and send certified emails directly from your administration panel, associating certification with each important dispatch.

2. Certified Emails with Salesforce

Salesforce is the undisputed leader in CRM solutions. For sales, support, and marketing teams that rely on Salesforce, the ability to certify communications is a significant added value. Imagine being able to:

• Send business proposals or contracts directly from a contact or opportunity record.
• Certify customer service notifications or status updates.
• Maintain an auditable record of all key customer interactions.

LegallyMail's integration with Salesforce allows you to automate the sending of certified emails, linking the evidence to your customer records, which greatly simplifies management and compliance.

3. Certified Emails with Odoo

Odoo is an all-in-one business management suite encompassing CRM, ERP, invoicing, and more. If you use Odoo to manage your business, email certification integrates seamlessly into your processes.

• Certify invoices and delivery notes to have proof of dispatch and receipt.
• Send client or vendor contracts with complete legal security.
• Automate important notifications from sales or project modules.

The LegallyMail module for Odoo ensures that every email requiring legal validity is sent with the corresponding certification, all managed within your Odoo environment.

4. Certified Emails from PrestaShop

For e-commerce businesses, PrestaShop is a robust option. Trust and security are fundamental pillars, and certified emails reinforce both aspects.

• Certify order confirmations and invoices sent to your customers.
• Send shipping notifications with tracking and proof of delivery.
• Communicate legally valid changes to policies or terms and conditions.

The LegallyMail extension for PrestaShop allows you to easily add certified email functionality to your transactional and marketing communications.

5. Certified Emails with Holded

Holded has established itself as a comprehensive solution for freelancers and SMEs, combining invoicing, CRM, project management, and more. Email certification complements its value proposition.

• Send invoices and quotes with guaranteed delivery and receipt.
• Communicate agreements or contractual modifications securely.
• Maintain a legally valid record of all important communications with your clients and suppliers.

The LegallyMail plugin for Holded facilitates integration, enabling you to send certified emails directly from your Holded control panel.

LegallyMail: The Unified Solution for Certified Emails

The primary advantage of using a platform like LegallyMail is unification. Instead of seeking specific solutions for each of your tools, LegallyMail offers plugins and extensions that integrate consistently, providing a familiar and efficient user experience.

How Does Integration Work?

LegallyMail provides downloadable plugins and extensions that you can easily install on your platform (WordPress, PrestaShop, Odoo) or integrate via APIs (Salesforce, Holded). Once installed, these add-ons allow you to:

• Select Emails for Certification: In most integrations, you can choose which specific emails you wish to send with legal certification.
• Generate Automatic Evidence: The system handles the generation of certification records, timestamps, and digital signatures.
• Access Records: You can consult and download delivery and receipt certificates from your control panel or from the integrated platform itself.
• Automate Processes: Configure rules so that certain types of emails are automatically certified, saving time and minimizing errors.

📬Visit the LegallyMail plugin download section (https://legallymail.com/descarga-plugins) to find the right solution for your platform.

Key Benefits of Using LegallyMail with Your Platform

• Simplified Legal Compliance: Ensure your communications meet legal requirements without complications.
• Dispute Reduction: Irrefutable evidence minimizes the possibility of misunderstandings or claims.
• Operational Efficiency: Integrate certification into your existing workflows without needing to change your primary tools.
• Security and Trust: Convey professionalism and security to your clients and partners.
• Audit and Traceability: Maintain a clear and accessible record of all your important communications.

Conclusion

Sending certified emails from platforms such as WordPress, Salesforce, Odoo, PrestaShop, or Holded is no longer a complex task. Thanks to integrations like the one offered by LegallyMail, you can add a layer of security and legal validity to your electronic communications in a simple and efficient manner. Secure your transactions, protect your business, and maintain peace of mind knowing that your important messages are properly recorded and certified.